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Event Details – March 14, 2020

NW - Regional - Regional Council Meeting

Deadline: March 12, 2020 12:00 PM  
Start Date: March 14, 2020 9:30 AM End Date: March 14, 2020 12:30 PM
Location: Villeneuve Hall VILLENEUVE AB  

Program Description:


The Northwest Regional 4-H Council will be holding their meeting on Saturday, Mar 14, at the Villeneuve Hall

The council meeting will be called to order at 9:30 am

Date: March 14

Place: Villeneuve Hall

Time: 9:30 am

Meeting will adjourn at approx. noon. 

Please RSVP (to me) by noon on Thursday, March 12 for lunch.  Help the Strathcona 4-H Rein Riders foods project group volunteers ensure that there is enough.

There will be a presentation at 12:30.

Project committee meetings (horse, beef, lifeskills & other animals) will follow at 1:00 pm.


  • council meeting agenda and minutes
  • horse committee agenda and minutes
  • beef committee agenda, minutes, draft rules, ltr re: record book competition

Please bring your own copies.  A limited number will be available at the hall.

Stacy on behalf of the Northwest 4-H Council Executive

1. Call to order – Leslie Majeau
2. 4-H Pledge
3. Introductions – Name, District, Voting Delegate
4. Approval of Agenda
5. Minutes from last Meeting – Jocelyn Toronchuk
6. Correspondence
7. Reports
a. Executive Report – Leslie Majeau
b. Treasurer’s Report – Sonja Shank
c. Casino Treasurer’s Report – Joanne Borle/Colleen Prefontaine
d. Committee Reports
i. Beef – Jocelyn Toronchuk
a) Provincial Beef Advisory Committee (BAC) update
b) What’s Your Beef – Barrhead District
ii. Horse – Sonja Shank
a) Provincial Equine Advisory Committee (PEAC) update – Corine Verbeek
b) On the Right Lead – Corine Verbeek
iii. Lifeskills and Other Animals – Judy Van Hecke
a) Provincial Science Art Lifeskills Technology and Trade Advisory Committee (SALTT) Update – Karen Schneberger
b) Provincial Sheep Advisory Committee (ShAC) – Sheila McNaughton or Fay Nikkel
c) Regional 4-H Fair – Dorothy Carlson
iv. Judging – Colleen Whittal
v. Focus on 4-H – Tasha Erickson
vi. Camps – Stacy Murray
a) Winter Weekend 2020 recap
b) Next year options
vii. Provincial 4-H Council Report – Kathleen Linder
viii. 4-H Quarterly Reports (Section/Foundation) & Regional Report – Stacy Murray
ix. Key Leader Report - Bertha Kasbohm
8. Business Arising from the Minutes

a. Bylaws
9. New Business
a. Program Plan 2020/2021
b. Leader Learning Day/Knowledge College – Where/When/What
c. Inventory of Regional Assets – Leslie Majeau
d. GIC re-investment – Sonja Shank
e. Japanese Exchange – Reed Rigney
10. Adjournment
4-H Grace and Lunch
Science Presentation
Project Committee Meetings

Club Representatives to the District Councils have a vital role in the communication link through the 4-H Council system. Your responsibilities include:

  • Represent your 4-H Club at District Council meetings along with other people.
  • Attend District Council meetings.
  • Prepare your Club’s Report for the District Council Meeting. Give a written copy to the council secretary.
  • Get involved with district projects and committees.
  • Take reports/information from District Council to your 4-H Club.
  • Take concerns/ideas/proposals from your 4-H Club to the District Council.

Prepare for the meetings by reviewing the minutes and agenda:

  • to organize your thoughts.
  • to have any presentations completed.
  • to determine the wishes of your club when voting on issues.

Assist the president to hold a successful meeting by: •keeping discussion to the point.

  • making decisions and voting on motions.
  • accepting the decision of the majority.

As with many things in life (so they say), the key to being an effective Club Representative to the District 4-H Council is communication. As a representative to the District Council you are an important link for your club to the events and opportunities that the District Council is responsible for. These include various events, such as public speaking, judging, and record book competitions, member retreats, etc. 

Communicate with your club the topics under discussion at your district. As your club rep, you are responsible for ensuring that your club knows about district events and competitions. You are in a unique position to push your club members to become involved in opportunities beyond the club level by bringing them the information from District Council meetings.

Communicate with your District Council the activities that your club is up to. You have the opportunity to bring the concerns of your club to the District Council and have your voice heard. If your club has a great idea for a social event or training workshop, that you could use the cooperation of other clubs on, the District Council is the place to raise such ideas. Remember that as a representative, you have voting power on the District Council—do you know how your club would vote on certain issues? Is your club aware of the issues that you are voting on?  

To be an effective communicator you must be prepared. Review the meeting agenda before going to the meeting and think of ways the topics might affect your club. Ask the members of your club if they have anything to share on a specific issue. You may want to prepare a list of questions or points that you would like clarified. Also, have your club report ready—what are some key activities your club does that you want to highlight? Identify points that your club wants to communicate to the District Council. Is there a spot in your club meeting agenda for reports from the District Council? And what will you say when your turn comes up? What news can you bring them from the District Council? Are there any items that require feedback from the club? The more your club is informed, the greater voice they will have in District Council, through you.  

Ask yourself some basic questions about your role as club representative to assess your effectiveness: Is your club aware of District activities? Are members involved? Do you want/need more member participation? Does the District Council know what’s going on in your club? Your club is counting on you to bring forward their voice to the District Council, and the Council is counting on you to communicate with your club. Be the best representative that you can be for your club and your district!

Event PDF:    Regional Council Meeting Agenda
Horse Committee Agenda
Beef Committee Agenda
Letter regarding record book competition
Regional Beef Rules
Regional Council Meeting Minutes Nov 2019
Horse Committee Meeting Minutes Nov 2019
Beef Committee Meeting Minutes Nov 2019
Northwest Region web page
Region: Northwest
Who can apply: Clubs ,  Leaders ,  All Members

For more information contact: Stacy Murray, Phone: 310-0000 then 780-674-8250, Fax: 780-674-8309, Email: